1 00:00:00,000 --> 00:00:06,068 Find exactly what you're looking for fast with a well-organized 2 00:00:06,068 --> 00:00:12,261 keywords panel. To open the keywords panel in the menu bar, choose 3 00:00:12,262 --> 00:00:18,270 window keywords. because this panel is rather long, I'm going to 4 00:00:18,270 --> 00:00:24,351 go ahead and click and drag the tab of the panel over here to the right side of 5 00:00:24,352 --> 00:00:30,381 the content panel and that will dock it over here on the right. Then 6 00:00:30,381 --> 00:00:36,439 I'll click and drag on the left side of the keywords panel to make it a little 7 00:00:36,439 --> 00:00:42,500 skinnier and now we can clearly see everything. In the keywords 8 00:00:42,501 --> 00:00:50,019 panel you are greeted by a simple setup that gives you ideas of how keywords can be used. 9 00:00:50,019 --> 00:00:56,178 The keywords themselves are organized in a nested hierarchy. Events 10 00:00:56,178 --> 00:01:02,821 is a top-level keyword and birthday graduation and wedding are 11 00:01:02,822 --> 00:01:09,793 sub-keywords. Sub-keywords can also have additional sub-keywords. 12 00:01:09,793 --> 00:01:15,853 The keyword panel will directly reflect the keyword metadata of the active files 13 00:01:15,854 --> 00:01:22,023 in the content panel. So let me show you what that looks like. I'm going 14 00:01:22,023 --> 00:01:28,902 to activate my main folder and let's say that I took this strawberry photo 15 00:01:28,903 --> 00:01:34,942 in San Francisco and this bird photo was taken in New 16 00:01:34,942 --> 00:01:41,188 York. If I don't have any files active, the keywords panel will contain 17 00:01:41,189 --> 00:01:47,393 no data. When I activate the strawberries photo again, 18 00:01:47,393 --> 00:01:53,617 if you see a checkmark next to a keyword, that means the keyword is applied to the active file 19 00:01:53,618 --> 00:01:59,725 or files in the content panel. Let me click and activate both of these 20 00:01:59,725 --> 00:02:05,866 photos and now in the keywords panel you're going to see a hyphen next to 21 00:02:05,866 --> 00:02:11,967 New York and next to San Francisco. If you see a hyphen next to a keyword, that means 22 00:02:11,968 --> 00:02:19,179 that the keyword is applied only to some of the active files in the content panel. 23 00:02:19,179 --> 00:02:25,357 And of course, if there is an empty box next to a keyword, that means that the 24 00:02:25,357 --> 00:02:31,613 keyword is not applied to any of the active files. When you see an arrow 25 00:02:31,614 --> 00:02:38,022 next to a keyword, that indicates that there are sub keywords to that parent 26 00:02:38,023 --> 00:02:45,288 keyword, and I can click on the arrow to collapse it and then to expand it. 27 00:02:45,289 --> 00:02:51,738 If you see a number next to a keyword in the keyword panel, that indicates 28 00:02:51,739 --> 00:02:57,963 how many sub keywords are contained within the parent keyword. So in this case 29 00:02:57,963 --> 00:03:04,332 under places, it says there are five, which means there are five sub keywords 30 00:03:04,333 --> 00:03:10,528 under that parent keyword. If you have a lot of keywords in 31 00:03:10,528 --> 00:03:16,741 your keyword panel, you can use the search bar at the bottom of the panel by 32 00:03:16,742 --> 00:03:22,893 clicking inside of it and then starting to type a word. So let's say that I wanted to find 33 00:03:22,893 --> 00:03:28,895 my San Francisco photos. I could search in the bar for San and it's 34 00:03:28,896 --> 00:03:34,962 going to find all those keywords that match my search. 35 00:03:34,962 --> 00:03:41,147 Right now, the San Francisco is highlighted. If I click on the next or 36 00:03:41,147 --> 00:03:48,668 the previous arrows, it will cycle through all of the keywords that match my search. 37 00:03:48,668 --> 00:03:55,401 So see how it's now highlighted San Jose. Another thing helpful, 38 00:03:55,402 --> 00:04:01,508 if you have a lot of keywords, is the fact that you can easily expand and collapse 39 00:04:01,509 --> 00:04:08,022 the groups of keywords. In the keyword panel, click on the panel 40 00:04:08,022 --> 00:04:14,240 menu and choose expand all or collapse all. And that will tidy things 41 00:04:14,240 --> 00:04:21,567 up so it's not so chaotic. So now let's take a look at customizing the keyword 42 00:04:21,568 --> 00:04:27,803 panel. To add a top level keyword to the keywords panel, click on a top 43 00:04:27,803 --> 00:04:34,487 level keyword to first activate it. Then click on the new keyword option. 44 00:04:34,487 --> 00:04:40,753 If you don't see the new keyword option then you'll need to make the panel a little 45 00:04:40,754 --> 00:04:47,098 bit wider. The new keyword icon looks like this plus down here at the bottom 46 00:04:47,098 --> 00:04:53,469 that will create a new top level keyword that you can rename. I'll rename this one. 47 00:04:53,469 --> 00:04:59,575 Jen's top-level keyword. Once you press enter or return to 48 00:04:59,576 --> 00:05:07,109 commit the change, the new main keyword will shuffle into alphabetical order within the list. 49 00:05:07,110 --> 00:05:14,161 Another thing to keep in mind with the keyword's panel is that there is no spell check. So be careful. 50 00:05:14,162 --> 00:05:21,546 Renaming a keyword after you have applied it to files is a little bit of a pain. 51 00:05:21,547 --> 00:05:27,630 Now to add a sub keyword. First in the keywords panel, click on the main 52 00:05:27,631 --> 00:05:33,788 keyword that you want the sub keyword to be nested under. So let's say 53 00:05:33,788 --> 00:05:40,415 I want to add another place keyword. I'm going to click on the places 54 00:05:40,416 --> 00:05:46,473 main keyword. And then in the keyword panel, click on the add sub keyword 55 00:05:46,473 --> 00:05:53,187 icon. And I'll just go ahead and add my state, which is Indiana. 56 00:05:53,187 --> 00:05:59,488 To delete a keyword, in the keywords panel, click on a keyword 57 00:05:59,489 --> 00:06:05,800 to activate it. I'll click on the Indiana keyword that I created and then 58 00:06:05,801 --> 00:06:12,270 click the trash icon. You'll be asked if you are absolutely sure. Go ahead 59 00:06:12,271 --> 00:06:18,674 and click delete. So once you've deleted a keyword, it's gone. 60 00:06:18,675 --> 00:06:25,140 Now here's a note to that, deleting a keyword does not remove that keyword from the metadata 61 00:06:25,140 --> 00:06:31,704 of your file. If the keyword that you want to delete has been applied 62 00:06:31,705 --> 00:06:37,853 to any of your files, you'll want to remove that keyword from the file before you delete 63 00:06:37,853 --> 00:06:43,910 the keyword. I'll show you how to do that in just a second. To rename 64 00:06:43,911 --> 00:06:50,841 a keyword, in the keywords panel, click on the keyword that you want to rename, 65 00:06:50,842 --> 00:06:57,489 then click on the panel menu and choose rename. 66 00:06:57,489 --> 00:07:04,133 Enter a new name. I'll rename this keyword, Jen's birds, and then 67 00:07:04,134 --> 00:07:10,385 press enter or return. Now just like deleting a keyword, if you rename 68 00:07:10,385 --> 00:07:16,446 a keyword, it does not rename it in the metadata of your files. 69 00:07:16,447 --> 00:07:22,890 If the keyword that you are wanting to rename is already applied to some files, 70 00:07:22,891 --> 00:07:28,911 then you should first remove that keyword from the files, then rename the 71 00:07:28,912 --> 00:07:35,225 keyword, and then you can re-apply the keyword to those files. 72 00:07:35,225 --> 00:07:41,371 So next, let's take a look at how to keyword files. To apply 73 00:07:41,372 --> 00:07:47,585 a keyword to a file, in the content panel, click to activate a file 74 00:07:47,585 --> 00:07:53,990 or group of files. I already have these two photos here active. 75 00:07:53,991 --> 00:08:00,948 Then in the keywords panel, click on the box next to a keyword to place a check mark in it. 76 00:08:00,948 --> 00:08:08,258 And now the keyword Jen's birds has been applied to both of these photos. 77 00:08:08,258 --> 00:08:14,355 Let's say I also wanted to apply a keyword that these photos were taken in Indiana. 78 00:08:14,356 --> 00:08:20,802 So I could click on the places main keyword, click 79 00:08:20,802 --> 00:08:27,860 on the add sub keyword icon. Once again, type in Indiana. 80 00:08:27,860 --> 00:08:33,872 And now with those two photos active, I'll click on that keyword 81 00:08:33,872 --> 00:08:40,271 to apply it to both of those images. And then here's another note. By default, 82 00:08:40,272 --> 00:08:46,860 when you apply a sub keyword to some images, the parent 83 00:08:46,860 --> 00:08:53,058 keyword is not applied. But you can change this behavior. 84 00:08:53,058 --> 00:08:59,361 To do that, press Ctrl K, that's command K on a Mac, to open preferences. 85 00:08:59,361 --> 00:09:04,767 And then click on the keywords tab on the left. 86 00:09:04,768 --> 00:09:11,794 At the very top, you'll see that there's an option to automatically apply parent keywords. I'll place a check mark next to 87 00:09:11,794 --> 00:09:17,904 that and then click OK. Now remember, I cannot undo. So instead, I'm just 88 00:09:17,905 --> 00:09:24,512 going to remove the Indiana keyword from my active images. 89 00:09:24,512 --> 00:09:30,596 And then this time, I want to apply that Indiana keyword again. So I'm going to 90 00:09:30,596 --> 00:09:36,941 go back into the keyword panel. Click on the Indiana keyword and notice 91 00:09:36,941 --> 00:09:42,963 how the places keyword was also added to those images. And that's because 92 00:09:42,963 --> 00:09:49,458 of that option in preferences. I want to go ahead and just keep my preferences at the default 93 00:09:49,459 --> 00:09:55,562 settings. So I'm going to go back into preferences and uncheck that option and then 94 00:09:55,562 --> 00:10:02,286 click OK. So again, to remove a keyword from a file or group of files, 95 00:10:02,286 --> 00:10:08,894 you would click on that file in the content panel. I'll click on the strawberries image. 96 00:10:08,894 --> 00:10:14,977 And I'll need to click on again to get it to activate all by itself. And because this image 97 00:10:14,978 --> 00:10:21,921 is not a bird, I'm going to go ahead and go into the keywords panel and uncheck the keyword 98 00:10:21,922 --> 00:10:27,992 Jens birds to remove that keyword from this file. There may be times 99 00:10:27,992 --> 00:10:34,546 when you just want to start over and remove all the keywords from some files. In that case, 100 00:10:34,546 --> 00:10:40,788 you'd want to activate them in the content panel. And then in the keywords panel, click 101 00:10:40,789 --> 00:10:47,000 on the panel menu and choose remove keywords. It's going to 102 00:10:47,001 --> 00:10:53,039 ask you if you're absolutely sure. Go ahead and click remove, and now you can see 103 00:10:53,039 --> 00:10:59,099 in the keywords panel, all of those keywords have been removed because none of them are 104 00:10:59,099 --> 00:11:05,493 checked. So earlier, I mentioned that if you want to rename a keyword 105 00:11:05,494 --> 00:11:11,882 or delete a keyword, before doing so, you should remove that 106 00:11:11,883 --> 00:11:18,125 keyword from the file that it's attached to. And here's how to do that. This 107 00:11:18,125 --> 00:11:24,220 is how to remove a keyword from all files that contain it. In the 108 00:11:24,220 --> 00:11:30,765 keywords panel, click on the keyword that you want to remove from the files. 109 00:11:30,766 --> 00:11:36,896 I'm going to say that some of my files are tagged with Jen's birds, but I want 110 00:11:36,896 --> 00:11:43,408 to rename this keyword. So first, I'm going to remove it from those files. 111 00:11:43,409 --> 00:11:49,470 I'll activate it here in the keywords panel. Then click on the panel menu and choose 112 00:11:49,470 --> 00:11:55,690 find. The advanced search dialog box will come 113 00:11:55,691 --> 00:12:01,951 up and it will be all prepared for you with the criteria of keywords that contain 114 00:12:01,951 --> 00:12:08,794 Jen's birds. You basically just need to go through and tell it where you want to search. 115 00:12:08,794 --> 00:12:15,335 I want this to search in just my pictures file. So I'll click on the look in drop-down 116 00:12:15,335 --> 00:12:21,401 menu and it gives me lots of options for where I've been before, but clear down at the bottom it'll say 117 00:12:21,402 --> 00:12:27,916 browse. I'm going to click on browse and then here in my finder window, I'm going to navigate 118 00:12:27,916 --> 00:12:34,594 to my pictures folder, which is right here, and then click choose. 119 00:12:34,595 --> 00:12:40,701 So according to this dialog box, I'm going to look in pictures for a keyword that 120 00:12:40,702 --> 00:12:46,864 is Jen Bird. I want all the criteria to be met, which there's only 121 00:12:46,864 --> 00:12:53,509 one. And I want it to look in all the subfolders and include any non-indexed 122 00:12:53,509 --> 00:12:59,819 files. Click find. And it's going to go indexing, but right 123 00:12:59,820 --> 00:13:05,989 off the bat, it already found three items that have the keyword, Jen's Birds. 124 00:13:05,989 --> 00:13:12,027 You can wait until it's done indexing, but I'm pretty sure that these are all the files that I have 125 00:13:12,028 --> 00:13:18,082 tagged since I don't normally use keywords. Next you'll want to select all of the files that 126 00:13:18,083 --> 00:13:24,303 it found. You can do that by pressing Ctrl A in Windows or Command A on a Mac 127 00:13:24,303 --> 00:13:30,873 and then in the keywords panel, uncheck that keyword. 128 00:13:30,874 --> 00:13:37,100 So now Jen's Birds has been removed from these three files. At this point 129 00:13:37,100 --> 00:13:43,252 I could delete this keyword if I wanted to or I can rename it. Once again to do 130 00:13:43,253 --> 00:13:50,175 that activate it and then in the panel menu choose rename. 131 00:13:50,175 --> 00:13:56,982 I'll rename it Jen's Bird Photos. press enter or return 132 00:13:56,983 --> 00:14:03,152 and now I can re-apply this keyword to these three photos by activating the 133 00:14:03,153 --> 00:14:13,200 photos and then placing a checkmark next to the keyword in the the Keywords panel.