1 00:00:00,000 --> 00:00:06,115 Save time on some of the things you do over and over again by 2 00:00:06,115 --> 00:00:12,303 using the features of the workflow panels. To open the workflow panels, the easiest 3 00:00:12,303 --> 00:00:19,251 thing to do is to just change the workspace. So, up in the application bar, 4 00:00:19,252 --> 00:00:25,344 instead of the scrapbooking workspace, click on the workflow workspace. If 5 00:00:25,344 --> 00:00:31,575 your application is not wide enough to see the workflow workspace, click on the double arrow 6 00:00:31,576 --> 00:00:37,711 to open the flyout menu, and you can choose workflow from there. So, once I click on 7 00:00:37,711 --> 00:00:43,799 the workflow workspace, you will see that there are three workflow 8 00:00:43,800 --> 00:00:50,104 panels. There's the main workflow panel, the workflow task 9 00:00:50,105 --> 00:00:56,105 diagram panel, and the workflow details panel. You'll 10 00:00:56,106 --> 00:01:02,329 want to think of workflows like actions. They let you stitch tasks together 11 00:01:02,329 --> 00:01:09,097 into one flow to save you time. The workflow panel organizes 12 00:01:09,098 --> 00:01:15,472 all of your workflows. The workflow task diagram panel 13 00:01:15,472 --> 00:01:21,580 gives you a visual view of the tasks within a workflow. And 14 00:01:21,580 --> 00:01:28,746 then the workflow details panel lets you set all of the little details within each task 15 00:01:28,747 --> 00:01:34,900 of a workflow. When creating or editing a workflow, you will 16 00:01:34,900 --> 00:01:41,339 want to use all three workflow panel. But if you are just applying 17 00:01:41,339 --> 00:01:47,773 files to a workflow, you really only need the workflow panel itself. 18 00:01:47,774 --> 00:01:54,940 At the time of this recording, a workflow can contain four different options. 19 00:01:54,940 --> 00:02:01,067 You can batch rename, change the format, resize, and 20 00:02:01,067 --> 00:02:08,231 apply metadata. So let's first take a look at how to use the workflow panel. 21 00:02:08,232 --> 00:02:14,682 To activate a workflow in the workflow panel, just simply click on that 22 00:02:14,683 --> 00:02:20,722 workflow. To apply a workflow to a file, you'll need to first 23 00:02:20,722 --> 00:02:27,940 navigate to a file in the content panel. Let me click on my bird's collection, 24 00:02:27,941 --> 00:02:35,236 then to apply a file to a workflow. Click and drag it from the content panel 25 00:02:35,236 --> 00:02:42,075 on to a workflow in the workflow panel. When the workflow highlights, 26 00:02:42,075 --> 00:02:48,295 let go of the file. Any files that you drag on to a workflow are considered 27 00:02:48,295 --> 00:02:54,797 to be queued until you click on start workflow. If you want to cancel 28 00:02:54,798 --> 00:03:00,950 any of the queued files, you can click on the cancel icon at the end 29 00:03:00,950 --> 00:03:06,630 of the workflow. It will ask you if you want to remove it. Click remove. 30 00:03:06,631 --> 00:03:13,177 And then, that job is canceled. Some workflows can take a long time, but there 31 00:03:13,177 --> 00:03:19,827 will always be a process for any workflow that you start. And if you want to see the progress 32 00:03:19,827 --> 00:03:26,165 of any of your workflows, click on the view progress icon and the jobs will 33 00:03:26,166 --> 00:03:32,672 appear here. We don't have anything going right now, so I'm just going to go ahead and click close. 34 00:03:32,672 --> 00:03:39,275 To rename a workflow, double-click directly on the name of the workflow, 35 00:03:39,276 --> 00:03:45,722 until it's highlighted, then enter a new name, and press enter 36 00:03:45,723 --> 00:03:52,159 or return. to create a new workflow, you can click on the new preset 37 00:03:52,159 --> 00:03:58,654 icon at the bottom of the workflow panel, or you can click on create 38 00:03:58,654 --> 00:04:04,986 new workflow. The new workflow will automatically be given a name, but you can always change 39 00:04:04,986 --> 00:04:11,321 it later. If you'd like to delete a workflow, click on the workflow 40 00:04:11,322 --> 00:04:17,527 in the workflow panel, and then click on the trash icon. You will be asked if you are super 41 00:04:17,528 --> 00:04:23,597 sure that you want to delete it, go ahead and click delete. Another thing that you can do in 42 00:04:23,597 --> 00:04:29,748 the workflow panel is to rearrange the order of the workflows. So, for 43 00:04:29,749 --> 00:04:36,012 example, if I wanted my Jen white workflow to move to the bottom, I can click and drag 44 00:04:36,013 --> 00:04:42,789 that down till I see that thin blue line, and then let go, and it will reorder. 45 00:04:42,790 --> 00:04:49,449 So, the workflows are not in alphabetical order, they are in the order that they were created 46 00:04:49,449 --> 00:04:55,554 and you can reorder them if you'd like to. So, next, let's take a look at the workflow 47 00:04:55,555 --> 00:05:02,188 task diagram panel. This panel will always reflect the active workflow 48 00:05:02,189 --> 00:05:08,681 in the workflow panel. So right now, I have the gen white workflow active and 49 00:05:08,681 --> 00:05:14,972 it's showing me the tasks that have been assigned to that workflow. Right now 50 00:05:14,972 --> 00:05:21,336 I have one task and it's the batch rename task. If I click on the custom workflow 51 00:05:21,337 --> 00:05:27,983 workflow, you'll see that there are four tasks assigned. in the workflow 52 00:05:27,983 --> 00:05:34,187 task diagram panel, click on the move task down and move task up icons 53 00:05:34,188 --> 00:05:40,291 to move the active task up or down in the active workflow. Click on the add task icon to 54 00:05:40,291 --> 00:05:46,863 add a new task. It's going to ask you which task you would like to add. Let's 55 00:05:46,863 --> 00:05:54,184 say I want to add an additional change of format. I'll click this, and that's 56 00:05:54,185 --> 00:06:00,231 going to add it to my list. Now I have two change format tasks. 57 00:06:00,231 --> 00:06:06,363 If maybe that was a mistake, again here in the workflow panels, there is no 58 00:06:06,363 --> 00:06:12,487 undo and redo option. So if I want to remove that change 59 00:06:12,488 --> 00:06:18,661 format task, I would have to activate it in the workflow task diagram panel 60 00:06:18,661 --> 00:06:24,741 and then click on the trash icon. Next, we'll take a look at the workflow details panel. The 61 00:06:24,742 --> 00:06:31,011 first thing that you can do in the workflow details panel is to change 62 00:06:31,012 --> 00:06:38,133 the name of the workflow preset. Right now it's named custom workflow. 63 00:06:38,133 --> 00:06:44,234 But I can click to add my cursor and possibly use my arrow keys 64 00:06:44,235 --> 00:06:51,429 to move around, and I can name this Jen's custom workflow and click save. 65 00:06:51,429 --> 00:06:57,622 And you can see that that's been reflected down here in the workflow panel. Below the preset 66 00:06:57,623 --> 00:07:03,978 name in the workflow details panel are some saving options. These saving 67 00:07:03,979 --> 00:07:09,980 options are for the results of your workflow. So for example, if I add 68 00:07:09,980 --> 00:07:16,283 a batch of photos to this workflow and the photos are going to have their format change, 69 00:07:16,284 --> 00:07:22,784 they're going to be renamed, they're going to be resized, and then I'm also going to apply my custom metadata 70 00:07:22,784 --> 00:07:29,018 template to them. This is asking me where I want those new photos to land once it's 71 00:07:29,018 --> 00:07:36,055 done with the workflow. Right now it's set to original file location, 72 00:07:36,056 --> 00:07:43,072 which is probably where you would typically want it to land. But you do have other options. To change 73 00:07:43,072 --> 00:07:49,756 the folder where they land, click on this drop down menu here and choose specific folder. 74 00:07:49,756 --> 00:07:56,563 You'll be able to browse and choose a folder where you want them to land. I'll keep this set 75 00:07:56,564 --> 00:08:03,118 at original file location. Next you're asked if you want a sub folder to be created. 76 00:08:03,118 --> 00:08:09,181 I personally don't like sub folders because you aren't going to use what you cannot see. But in this 77 00:08:09,181 --> 00:08:16,240 case, if you were to leave this checked, it would create a new folder called, workflow, within the original 78 00:08:16,240 --> 00:08:22,836 folder. And then all of your new images would be dumped into this folder. 79 00:08:22,836 --> 00:08:29,400 Now, below this is the managed conflicts. This would be especially 80 00:08:29,401 --> 00:08:36,043 helpful if you do not create a sub folder. And it keeps your images from being overwritten if the file names match. 81 00:08:36,043 --> 00:08:42,218 So if you leave it set to create unique file name and there are two 82 00:08:42,218 --> 00:08:49,319 file names that are the same. It will add a dash 1 to the end of the new file. Now, 83 00:08:49,320 --> 00:08:56,004 everything below the managed conflicts, are specific task detail. These task 84 00:08:56,005 --> 00:09:02,244 details are for change format. If I click on batch rename, the task 85 00:09:02,244 --> 00:09:08,466 details are going to change. Same thing for resize, the task details will change. apply 86 00:09:08,467 --> 00:09:14,714 metadata, and again, the task details will change. All of the stuff up here is going 87 00:09:14,714 --> 00:09:20,955 to remain the same, but the stuff below in task details is going to change depending on 88 00:09:20,956 --> 00:09:27,975 which task you have active in the workflow task diagram panel. So let's first take a 89 00:09:27,975 --> 00:09:34,309 look at this change format task. This will let you change the format 90 00:09:34,310 --> 00:09:40,669 of your image. So for example, if you had some PSD files and you wanted to change 91 00:09:40,669 --> 00:09:46,807 them all to JPEG files, you would choose JPEG here. You could also change PSD 92 00:09:46,808 --> 00:09:53,546 files to TIFF files, even to PNG or DNG if you wanted to. But it lets 93 00:09:53,547 --> 00:10:00,349 you choose from one of these four presets for changing the file format. The extension of the 94 00:10:00,349 --> 00:10:06,439 file will change depending on the format that you choose. So for example, 95 00:10:06,439 --> 00:10:12,799 if I were to choose to change the format of my file to JPEG, it's going 96 00:10:12,800 --> 00:10:19,276 to ask me if I want the extension to be dot JPG or dot JPEG. 97 00:10:19,276 --> 00:10:25,813 If you don't have a preference, just keep it set at dot JPG. 98 00:10:25,813 --> 00:10:31,826 And then you have the option to change the image quality. We talked about this in 99 00:10:31,826 --> 00:10:37,931 an earlier lesson that if you were creating a file for print, you would want the image 100 00:10:37,931 --> 00:10:44,053 quality to be at the maximum. But if you're just using it to share on the web, 101 00:10:44,053 --> 00:10:50,149 then you would want to set it lower to like medium. Something like that. So next, let's 102 00:10:50,150 --> 00:10:56,216 take a look at the task details for batch rename. The first option you have down 103 00:10:56,216 --> 00:11:02,407 here in the task details is to set the preset name to either 104 00:11:02,407 --> 00:11:08,551 the default, or to string substitution. The default 105 00:11:08,552 --> 00:11:15,250 setting will let you create a file name for your files from scratch. 106 00:11:15,251 --> 00:11:21,738 If you choose string substitution, you'll create a file name by substituting characters 107 00:11:21,738 --> 00:11:28,452 from the current file name to the new file name. We are going to talk extensively 108 00:11:28,453 --> 00:11:34,535 about batch renaming in the next three modules, but I'm not going to go into 109 00:11:34,535 --> 00:11:40,724 it here. For this, I'm just going to leave it set at default. The new file 110 00:11:40,725 --> 00:11:47,319 names settings are letting you decide how you want the new file names to look. Again, 111 00:11:47,319 --> 00:11:53,432 we're going to cover this extensively in the remaining modules of this class. So, I'm not 112 00:11:53,432 --> 00:12:00,172 going to go into that here. Battery naming can be a little bit tricky, so I do encourage you to 113 00:12:00,172 --> 00:12:06,535 continue on to the next module, where you're going to get that all figured out. The next 114 00:12:06,536 --> 00:12:12,621 option for batch rename is to preserve the current file name in the metadata. 115 00:12:12,621 --> 00:12:19,137 This is totally up to you. You may want to remember what that original 116 00:12:19,137 --> 00:12:25,853 file name was, or you may want to just forget it forever and ever and ever. 117 00:12:25,854 --> 00:12:33,371 So, place a checkmark next to it if you do want to remember it. Next you're given the option for compatibility. 118 00:12:33,372 --> 00:12:40,208 I am working on a Mac, so the Mac is already checked, but if I wanted to be compatible 119 00:12:40,209 --> 00:12:47,588 for my Windows friends that may open my files, then I would also want to click on that. 120 00:12:47,588 --> 00:12:53,698 And then down at the bottom, this is kind of where the magic happens. It's going to show you what the current file 121 00:12:53,698 --> 00:13:00,316 name looks like, and then what your new file name is going to look like. Based on the information that 122 00:13:00,316 --> 00:13:06,340 you've provided up here in the task details. Again, we will take a 123 00:13:06,341 --> 00:13:12,756 good look at this in the next module. Next, let's take a look at the resize task. 124 00:13:12,757 --> 00:13:19,971 For the task details of this task, you have two options. 125 00:13:19,971 --> 00:13:26,316 You can choose to scale the image or resize the image. If you scale the image, 126 00:13:26,317 --> 00:13:32,714 you would want to set a percentage. So let's say your image was four inches 127 00:13:32,714 --> 00:13:38,908 wide and you entered a scale percentage of 50%. Then the new 128 00:13:38,909 --> 00:13:45,885 image would be two inches wide, which would be half a four. Now if you are 129 00:13:45,886 --> 00:13:52,685 to choose the resize to options, you have more fields to fill out. Here you need 130 00:13:52,686 --> 00:13:59,138 to choose whether to fit or fill the new image. If you 131 00:13:59,139 --> 00:14:05,475 choose fit, you'll have the option to fit along the long edge, the short 132 00:14:05,475 --> 00:14:11,529 edge, or the width height. Next you can set what you want the dimensions of the new image 133 00:14:11,529 --> 00:14:17,715 to be. So if I were fitting along the long edge, I would want to enter the 134 00:14:17,716 --> 00:14:24,001 dimensions of what I want that long edge to be. Like I could put in 1000 135 00:14:24,001 --> 00:14:30,507 pixels, then I would also want to enter the resolution. Do I want this to be a printable image? 136 00:14:30,507 --> 00:14:36,597 If so, I would put 300 pixels per inch. If I want it to be a web image, I would put 137 00:14:36,598 --> 00:14:44,293 72 pixels per inch. In most cases, you will want to keep don't enlarge checked. 138 00:14:44,293 --> 00:14:50,195 Anytime you enlarge an image, it's going to pixelate it. So I wouldn't suggest unchecking 139 00:14:50,196 --> 00:14:56,351 that. And then finally, let's take a look at apply metadata. 140 00:14:56,351 --> 00:15:02,394 Down here in the task details, you will be given the option to include the original metadata 141 00:15:02,395 --> 00:15:09,558 of the file. Of the file, I would suggest always doing that, and including all of 142 00:15:09,558 --> 00:15:14,944 that metadata from the original file. Further on down here, 143 00:15:14,945 --> 00:15:21,222 you are given the option to add additional keywords to the new images. So this 144 00:15:21,222 --> 00:15:28,353 is another way that you can add keywords to images besides using the keywords panel. 145 00:15:28,353 --> 00:15:35,384 In the later modules, I'm going to be giving you some great examples for using the workflow panels. But until 146 00:15:35,384 --> 00:15:42,088 then, I'm going to go back up here into the application bar and return to my scrapbooking workspace. 147 00:15:42,089 --> 00:15:48,111 And hopefully, that's given you a good overview of the workflow panels. I'll see 148 00:15:48,111 --> 00:15:53,499 you in the next video. This has been Jen White.